Privacy Policy

Welcome to Emanations Seminars and Teaching LTD!

We respect your right to privacy.

This Privacy Policy applies to your use of our website https://constitutionalacupuncture.org/ , information you submit to us on third party websites (each the “website”) and your participation in any research sessions with us. It tells you (the customer) what to expect when we collect personally identifiable information about you, and what your rights are concerning the collection of your information. It is provided in accordance with our obligations under the UK Data Protection Act 2018.

We will not collect any personally identifiable information about you unless it is in response to you using our website, actively registering or enquiring about one of our or our partner’s for one of our online products or participating in research sessions with us. The security of your personally identifiable information is extremely important to us.

This Privacy Policy is regularly reviewed to make sure that we continue to serve your privacy interests and we reserve the right to update it as we deem necessary.

Please review this Privacy Policy carefully. It should be read alongside the Emanations Seminars and Teaching LTD Terms  & Conditions and the Cookies Policy. Unless otherwise defined, terms used have the same meaning as in the Terms.

If you have any questions, comments, or complaints about this Privacy Policy please contact us at the details set out below.

1. About Us

In this Privacy Policy, references to “we” or “us” are to Emanations Seminars and Teaching LTD, a company incorporated in England and (registered number 15886081) whose registered office is at Suite B, Arun House, River Way. Uckfield, TN22 1SL, UK.

2. What information we collect

2.1. Registering with Emanations Seminars and Teaching LTD

When you register on the Emanations Seminars and Teaching LTD Website, when you create and update your Learner profile, and when you purchase Online Courses on the Website, we and third parties working with us will collect the following information:

• Name, email address (required)
• Home address, date of birth, telephone number, country of nationality, age (required for certain courses)
• Other personal data if you choose to register for a FutureLearn account via third party sites including Facebook and Google, and have provided your personal information on those platforms
• Credit/debit card information
• Data relating to your use of our Website and enrolment on Online Courses
• Other information you choose to provide about your interests, educational background, occupation and work experience, learning goals, and other general learning preferences for the purpose of making course recommendations on our website or, if you’ve opted in, via email and personalising our services to your needs.
• Information provided from third party sources, such as our Partners who may invite you to a certain course.

2.2. Learning journey

When you are participating on an Online Course, we and third parties may collect and store the following additional information:

• Home address, date of birth, telephone number, country of nationality, age (required for certain courses)
• Comments you voluntarily post while participating in online discussions with the Course educators and other Learners during the Course run
• Any email communications with Emanations Seminars and Teaching LTD to seek user support or to send queries related to the Course
• Any content submitted by you during the Course, such as written assignments, quizzes, and examinations, and the results of any assessments
• Any data and documentation you submit in order to verify your identity where required to obtain a certificate or academic accreditation (collected by our third-party identity verification vendors who may store your information for the sole purpose of identification verification)
• Responses you voluntarily provide to Emanations Seminars and Teaching LTD, the Course educators, or third parties in questionnaires, surveys, or user research that you participate in related to the Course

2.3. Requesting additional information on a Emanations Seminars and Teaching LTD Course

We collect information from visitors to our Website who express interest in a particular Online Course and wish to be contacted by us.

The information includes:

• Name, email address, educational background, employment background, address, country of residence and telephone number

2.4. Accessing the Website

When you access the Website we may use cookies to track, collect, and aggregate information about your use of the Website, including pages you have visited, the specific URLs that brought you to our Website, and links embedded on our Website that you have accessed. This information may include IP addresses, and any information collected by cookies. This may also include information such as the time and length of visits to certain pages on our website and page interaction information. For more information on our use of cookies, please refer to our Cookies Policy.

2.5. Participating in research

When you participate in research with us, whether through a third party platform or with us directly, we collect the following information from you:

• Identity and contact data
• A record of your informed consent
• Data about you and your FutureLearn use recordings from your research session, for example written notes, transcripts, question responses, interaction data, photographs, and audio, video and screen recordings.

3. How we use your information

3.1. When providing our online services and products to you:

We and third parties we work with will collect, store, and use your personal information for the following purposes:

• to manage your Learner account;
• to provide technical support to you;
• to send you email notifications and updates about Courses you are enrolled on;
• to contact you occasionally in order to invite you to share your opinions of and experiences with Emanations Seminars and Teaching LTD, and to to publish customer reviews and ratings of our Courses on our Website or on other media channels;
• for marketing purposes, where you provide us with your consent to receive marketing communications, which may include email and/or telephone communications with information, news, and offers of Courses on our Website and third party offers;
• for creating prospective customer databases by matching demographic data from your depersonalised information with members of the general public;
• to use your information in an aggregated format to identify trends on our website and trends in our customer database. We may use this information in an aggregated and anonymous format and may share this information with third parties;
• to enable other learners on our platforms to view the information you have chosen to add to your profile and, depending on the profile settings you have selected, your course activity;
• if you have decided to make your profile settings public, to enable members of the public to see your profile and course activity by searching for relevant Emanations Seminars and Teaching LTD courses and topics on the internet; and
• to personalise our services (the Emanations Seminars and Teaching LTD Website, any email communications) so as to best meet your needs, for example by providing tailored Course recommendations;
• where you are engaging in research with us, we use the personal data you provide us with to run and tailor a research session, pay an incentive (if applicable) and seek further consent/clarification as well as to record your consent to take part in a research session. We also use this personal data for reporting and internal analysis;
• where you request information on a particular course, course provider or type of study we will use your personal data to contact you regarding relevant educational opportunities

Marketing from Emanations Seminars and Teaching LTD: With your consent, we may use your personal information to send you updates about other degrees and online courses offered by Emanations Seminars and Teaching LTD.

You can withdraw your consent or update your preferences at any time by clicking the unsubscribe link in our emails or by contacting us at info@constitutionalacupuncture.org.

3.2. We use cookies to collect information relating to your use of the Website

This is done for that to enable, maintain and improve the functioning of our Website and the quality of our products and services. For more information, please see our Cookies Policy.

4. Whom we may share your information with

4.1. Third Parties

For the above purposes, we may share your information with the following third parties.

Please note that any third parties’ use of your personal data will be governed by their own privacy policies and give rise to separate obligations under applicable data protection laws. We suggest that you carefully review any third party privacy policies that may apply to you.

Third parties that may receive your information include:

• our payment services providers (i) PayPal (UK); 
• our file storage and management service providers;
• our third party review and ratings partner, who assists us with collecting and moderating any review and rating you may elect to provide of our Online Content and Courses;
• where you participate in a research session with us, service providers such as Google Meet
• any subcontractors of Emanations Seminars and Teaching LTD contracted for providing our service to you and our partner organisations;
• where you consent, with third parties who may contact you with regards to educational opportunities you have expressed an interest in;
• if we sell or buy any business or assets, in which case we may disclose your information to the prospective seller or buyer of such business or assets, provided that they continue to use your information in accordance with the terms of this Privacy Policy;
• if all, or substantially all of our assets, are acquired by a third party provided that they continue to use your information in accordance with the terms of this Privacy Policy, in which case information held by us will be one of the transferred assets;
• any entity to which we are under a duty to disclose or share your information in order to comply with any legal obligation, or in order to enforce or apply our Terms and other legal requirements; or to protect our rights, property, or safety, our users, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

5. Legal Basis for Processing Your Information

We have several legal bases for collecting and using the personal information described above. They are:

5.1. Contract Necessity

Where the use of your personal information is necessary to perform our obligations under any contract with you (including providing you with access to Online Courses on the Website for which you have registered and/or made a purchase);

5.2. With Your Consent

Where we have your explicit consent to collect, store, and use your information for a particular purpose, including where you consent to participate in research with us, receiving marketing and promotional communications for products on our Website or third party websites;

5.3. Legitimate interests

Where use of your personal information is necessary for purposes of pursuing Emanations Seminars and Teaching LTD’s legitimate interests or the legitimate interests of a third party, as long as these interests are not outweighed by your own interests, fundamental rights, or freedoms. For example, we will need to ensure that in these cases you would reasonably expect your personal information to be used, and that it would have a minimal impact on your personal privacy. Such legitimate interests are:

• to conduct our day-to-day business, including the operation of a fully functioning website offering online educational products;
• to ensure we are delivering a high level of customer service through ongoing customer communications and responses to customer queries;
• to invest, test and roll out new products which we believe will benefit our customers or prospective customers;
• track and ensure completion of contractual obligations;
• carry out market research and business development;
• to operate our website;
• to consider your employment application, if you apply for a role at our company; and
• In some cases, we may have a legal obligation to collect personal information from you.

6. Storage and Security of Information

6.1. Your Account Security

All information is stored on our secure servers. When you register on the website, we will ask you to choose a password which enables you to access the Online Courses and Content. You are responsible for keeping this password confidential. We ask you not to share this password with anyone.

6.2. Global Data Storage

In addition, we (or third parties acting on our behalf) may also store or process information that we collect about you in countries outside the United Kingdom or outside the European Economic Area, which may have different standards of data protection than in the UK.

7. Data Retention

7.1. Retention Based on Business need

We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).

7.2. Deletion or Anonymization

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

7.3. Retention for Research Data

Where we have your personal data as a result of you participating in a research session with us we will retain your personal data for no more than two years after conducting the session the personal data pertains to.

8. Your Rights

8.1. You have the following data protection rights:

• As a user of the Website, you can edit your personal details via your profile page whenever you wish.  We maintain a procedure in order to help you confirm that your personal information remains correct and up-to-date or choose whether or not you wish to receive material from us or some of our partners.
• You have the right to object to your personal data being used for direct marketing purposes including to personalise the course recommendations you see on our platform. You can exercise this right by contacting us using the contact details provided under the “Contact details” heading below. Where we have your personal data as a result of you participating in a research session with us we will never use such personal data for direct marketing purposes.
• In addition, you can object to processing of your personal information, ask us to restrict processing of your personal information, request access to and to receive a copy of your personal dataor request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided under the “Contact details” heading below.
• You may unsubscribe from certain email communications. You may also update your personal information by logging into the Website and visiting your Learner account page. You may also email us at info@constitutionalacupuncture.org in order to access, correct, or update your personal information on our systems. We will answer every email as promptly as possible.
• You may ask us to delete or remove your personal data. Where you have engaged with research with us and you want to delete or remove your personal data please email us at info@constitutionalacupuncture.org
• Similarly, if we have collected and process your personal information on the basis of your consent, then you can withdraw your consent at any time.  Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent. You can withdraw your consent at any time by using the contact details below. If you gave consent as part of a research project with us then please email info@constitutionalacupuncture.org to withdraw your consent.
• If you have any privacy-related questions or unresolved problems, you may contact us using the information provided below.
• You have the right to complain to a data protection authority about our collection and use of your personal information.  For more information, please contact your local data protection authority. (Contact details for data protection authorities in the United Kingdom, the European Economic Area, Switzerland and certain non-European countries including the US and Canada are available here.)

9. Children

We take seriously our legal obligation to protect the privacy of children. Accordingly, we do not knowingly collect or maintain personal information from persons under 16 years of age, and no part of the Website is directed to persons under 16 years of age. If you are under 16 years of age, then please do not use or access the Website at any time or in any manner. We will take appropriate steps to delete any personal information of persons less than 16 years of age.

10. Cookies

The Website uses cookies. Cookies are small files stored on your computer’s hard drive which are used to collect your personal information. You may choose to refuse cookies but, if you do so, some of the functionality of the Website or Online Courses may no longer be available to you.

For more information about cookies, including further details as to what they are and how to refuse them, please see our Cookies Policy.

11. Contact details

Emanations Seminars and Teaching LTD

FAO: Suite B, Arun House, River Way, Uckfield, TN22 1SL, UK.
E-mail: info@constitutionalacupuncture.org

12. Updating this Privacy Policy

We may update or amend this Privacy Policy from time to time, to comply with law, in accordance with best practice in our industry, or to meet our changing business requirements. Any updates or amendments will be posted on the Website. By continuing to access the Website, use the Online Courses and Content, and/or provide content in connection with the Online Courses and Content, you will be deemed to have accepted the Privacy Policy as amended at the time of your access and use.